Perform other related duties as required and assigned, P roven experience working with confidential patient health information (PHI) and client information, General understanding of healthcare practices and principles, Strong leadership and interpersonal skills, with demonstrated ability to work collaboratively with team members to accomplish goals, Demonstrated effectiveness in relationship-building and communicating with external stakeholders, Able to work in a culturally-diverse, multidisciplinary environment, Performs duties and tasks that are frequently nonroutine Refers only the most complex issues to higher level, Schedules, reports, and tracks information for department, May assist in orienting and training lower level employees, Basic office practices, procedures and methods, Build solid, effective working relationships with others, Manage appointment database for the Undergraduate Advisers, Gather content and update the department social media tools and Web site, Create all marketing materials for department curriculum, Responsible for department events: room reservations as well as food and beverage, Process all telecommunication requests, and reconcile telecommunication accounts monthly, Responsible for monitoring and purchasing office supplies, as well as reconciliation of the purchase card account, Manage all travel reservations for applicants of faculty positions; and, Manage other department administrative duties as assigned: poster printing appointments, key request/Omnilocks, brownbag updates, copy card, room scheduling, and mail management, Ability to work in a fast-paced environment and adapt to changes in a work environment, High level of excellent customer service skills, Strong ability to multitask and prioritize, Ability to work in a team environment; and, Experience on social media platforms and with Web site content management, Knowledge of Mason or commonwealth of Virginia systems and policies, Strong student data systems from admissions through graduation and the capacity to analyze long-term program effects, Carry out critical and important projects in conjunction with other team or committee members, including developing plans, defining and communicating alternatives and making recommendations regarding appropriate courses of action based on thorough understanding of desired outcomes, expectations and timelines (e.g., developing course scheduling priorities), Identify issues impacting office operations and design proper solutions; recommend operational processes and workflows, Analyze data to provide support to the program Director regarding systems and enrollment (e.g., semester enrollment; student accounts including holds; student progress through program and transition points; Starfish reports), Analyze data and run reports to inform the program Director in advance of possible issues. Performed customer relations duties: providing superior customer service, recognizing client needs, meeting or exceeding client expectations under all circumstances. ), Must be able to maintain performance standards, Good organization skills and the ability to maintain accurate data and records, Proficient in CRS/Mainframe/FOCUS and Excel, Under direction of project management, prepares contract commitment and change order requests, construction, design/field directives, payment schedules, close out documentation, purchase orders, and other contract-related documents based on established forms and systems. Essential in order to handle written communications in an independent manner for the Vice President for Finance, Strong interpersonal, communication and customer service skills to assist in financial matters. Visiting stores, handling special orders and assisting in fixture orders for various shops. Keeps the bigger picture in mind and influences workflows accordingly, Good verbal, written, and interpersonal skills are required, Intermediate to Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word, Access, etc, Requires knowledge and understanding of administrative and office policies and procedures. Delivered high-quality executive support to President of [company name] Foundation and Director of the Patient Assistance Program. In general, a chronological resume will usually be the best choiceâif you do not have a great deal of experience, however, or have been away from the work world for awhile, a functional resume may be â¦ Assisted in the development/monitoring of the department budget including the reconciliation of all purchase orders and requisitions for direct reports and expenses. Assisting in travel arrangements and implementing of special events for coordinators. Supported Director of Operations of non-profit organization with 480 staff operating in 33 war zone countries, Assisted with managing $100,000 budget effectively through regular analysis and interpretation of key metrics. Reserve rooms and resources such as projectors and laptops, and provides directions, Serve as main point of contact; greet visitors in-person and over the phone. Coordinated all internal and external candidate interviews, prepared agenda, and hosted candidates upon arrival. Responsible for data being updated and accurate in ACT software, Arranged and booked all travel for consultants, Received, processed and shipped all orders for Metalift Crown and Bridge Removal System, Created accounts and entered all statistics in Dental Dashboard for each new client. Upon learning of your need for a new Administrative Coordinator, I eagerly decided to submit my resume for your review. In this position, you will play a key role in streamlining our companyâs workflow as the link between various departments, employees, and vendors. Managed church office & facility, including coordination of facility use. Administrative Coordinates resume samples typically describe duties such as managing staff, implementing new administration strategies, overseeing expenditures and making sure that office operations run smoothly. Ability to handle stressful, delicate matters in a professional, discreet, and mature manner, Strong computer skills, including demonstrated experience with Excel, Word processing and database programs in a Macintosh environment. This includes skills in scheduling, event planning, development and coordination of complex itineraries, customer service, communications, and effective interpersonal relationship building and maintenance. Features. Delivers various messages, sends and receives faxes, and notifies recipients. You can boost your administrative coordinator resume by having a captivating objective statement. Acted as customer service supervisor, handling calls from 35 communities/over 73,000 residential homes. Assigns PO numbers to faculty and staff in order to aid in the purchase of laboratory supplied. so that appropriate corrective action can occur, Performs other necessary and required duties, Manage and respond to multiple complex customer requests, Lead and manage special events and specific projects, Negotiate contract needs with GSSM help for external suppliers, Support team memberâs to coordinate events including: meetings, travel arrangements, expense reporting, presentations, document translations, etc, Create and follow up on purchase orders and check requests, Look for new ways to improve current processes, work templates, etc, Plan and manage projects, meetings and activities within an alliance environment, Coordinate and lead brand needs at regional and national congresses, Create and process contracts for professional services rendered by suppliers and customers, Develop and maintain excellent relations with internal and external customers, Support and coordinate medical grant and charitable donation requests, College Degree in Office Administration or equivalent work experience, Seven (7) to ten (10) years of experience in an administrative support role, Pharmaceutical or Bio-Pharma experience, a strong asset, Excellent judgment handling confidential information, Ability to work in a changing environment, to prioritize and lead projects, Attention to details, timelines and accuracy, Customer service oriented and team player, SAP knowledge (purchase requisition, check request, etc. Administrative Coordinates resume samples typically describe duties such as managing staff, implementing new administration strategies, overseeing expenditures and making sure that office operations run smoothly. Responsible for data entry operations for various reporting police agencies and national data bases. Records and maintains an electronic check log; assists with the processing of credit balance refunds, 5%: Maintains an efficient, safe, clean and comfortable work environment for Bursar Operations. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels. Managed customer requests for information, Track expense claims and prepared expense reports, Maintained confidential client files and information, Coordinated daily, weekly and monthly domestic and international meetings in an organization of over 400 employees across seven global locations in multiple time zones, Facilitated all travel arrangements - domestic and international, Processed and submitted expense reports on behalf of travelers, Managed an office of 40 employees - facilities and security, Processed Purchase Requisitions for all license renewals and hardware, Negotiated with several vendors saving the company over $10,000 annually, Redesigned office suite with new logos and rebranding, Organized internal office events - employee meetings, training seminars and off-site functions which included negotiating pricing with vendors and ensuring the function was flawless, Updated the office Emergency Response plan as Site Recovery Coordinator. Performs duties under deadline in many situations, 25%- Assists all faculty, staff, and visitors. Excellent verbal, written and interpersonal skills are required, Requires good Knowledge and understanding of administrative and office policies and procedures, Requires proficient computer skills in Microsoft Office Suite (Word, Excel and PowerPoint), At least three-years of office management, coordinator or administrative assistance experience, Must be willing to work out of the Corporate HQ office located in Boston, MA, Must be willing to travel 10% of the time, Track record of successfully leveraging Microsoft Office packages in a professional environment (Word, Excel, PowerPoint and Outlook) and web-tools such as WebEx, Jabber, etc, Demonstrated ability to learn and use new software applications, Demonstrated ability to handle multiple priorities and requests promptly and effectively, Must be flexible/adaptable to extend work hours as needed, Tenacity and ability to communicate, influence and problem solve with all levels of leadership, Must be able to work well in a global team environment, Strong and effective oral and written communications skills, Strong commitment to customer service with ability to work with all levels of internal and external customers, Must be detail oriented and have the ability to manage multiple competing priorities environment, Proficient computer skills to include word processing and spreadsheet software, preferably Microsoft Excel, Demonstrated ability to work independently and use initiative, Strong problem solving skills with ability to evaluate options and generate solutions, Associateâs or a bachelorâs degree from an accredited institution, Experience working for a US governmental organization (federal/state/local), Experience working in a higher educational environment, Experience interpreting, applying, and communicating a variety of policies and procedures in accordance with state, federal, College of William and Mary, and grantor guidelines, Experience with the following computer skills: 1) Microsoft Office Outlook (including the calendar function), Word, Excel, 2) various Google apps, such as Gmail, Drive, Docs, Sheets, Calendar, and Hangouts, 3) file sharing software, Creating and managing large events such as conferences, ordering food, media setup, etc, Schedule appointments, confirm appointments and make travel arrangements, Coordinate expense reports for submission, schedule travel and copy materials, Assist with new application and maintenance of state licenses, Proficient in Microsoft Office âWord, PowerPoint and Excel, Strong experience using Microsoft Outlook, Manages the Executive Directorâs calendar, including scheduling appointments, Fields and assesses incoming communications â phone, email and regular mail to triage, highlight to the Executive Director as needed, respond, as may be appropriate and refer to others (e.g., Deputy Director, Research Analyst, Communications, Events, other faculty), Composes and prepares emails on the Directorâs behalf, such as: response to invitations, requests for information and other general inquiries, Provides assistance to the Executive Director with respect to meeting preparation, including preparing presentations, gathering and copying materials and conducting quick basic research (example background information on companies and individuals involved in the meetings). Organizes all tests and consult notes for review by Lung Transplant team, ) Obtains insurance approval for lung transplant clinic visits when necessary. ), Review and resolve complex administrative related questions and issues; recommend new or revised administrative procedures. Members of the Administrative Coordinator team (pre- and post- transplant) will provide assistance/cross-coverage for all programmatic administrative tasks as needed, ) Participates in quality assurance and process improvement projects as appropriate, Responds to more complex or escalated enquiries from other PA/secretarial staff, Accesses the email accounts of Senior Managers supported to schedule their appointments and answer or redirect routine enquiries from internal or external sources, Accurately transcribes, types, formats, and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Provides information that is requested by insures and patients. 'Green Card Holder'), Political Asylee, or Refugee, Degree focus in Business or related field, Minimum 4 years experience in a lead coordination role, Highly proficient in scheduling and coordinating interviews, events, travel, and calendar management, Oracle procurement systems experience and/or similar system, Responsible for performing complex administrative responsibilities that include secretarial, clerical, and office projects, Assist faculty, students, and staff by directly responding to requests for information and processing documents, forms, and reports which may be highly confidential in nature, Maintain files as requested by each faculty member, Maintain calendar of all faculty supported, Coordinate overall organization of requested on campus meetings, seminars, and workshops, Update and maintain center and faculty research website content, Frequently acts as a lead support person within the area, providing expertise to others, Must be able to prioritize assignments and deal with challenging situations while remaining courteous and professional, 3-5 years of administrative support experience, Excellent oral and written communication, organization and planning, and interpersonal skills required, Responsible for managing the day-to-day workflow of the department, faculty/associate department heads and admissions team, Composing and preparing confidential correspondence, preparing presentation materials, managing several active calendars of appointments; demonstrates significant independent judgment in identifying and prioritizing scheduling requests and resolving potential scheduling conflicts, Completes a broad variety of financial tasks including expense reimbursements, purchase of department office supplies and verification of procurement card purchases, Arranges complex and detailed travel plans, itineraries and agendas, Assists with the planning and implementation of several events for the department, faculty/associate department heads, and the admissions team, Performs specialized administrative support work that requires the exercise of independent judgment, the application of technical skills, and detailed knowledge of university, college and department level policies and procedures, Communicates directly and on behalf of the department, faculty/associate department heads, and the admissions team with internal and external constituents, Researches, prioritizes and follows up on incoming issues and concerns, Serves as the primary administrative point of contact for the departmentâs faculty search committee, including a key role as the administrator of the faculty search system, Acts as an information resource for the department, faculty/associate department heads, and the admissions team, Enhances professional growth and development through participating in department sponsored classes, review of current university literature, mandatory staff meetings and workshops, Collaborates with the Administrative Services Manager on process improvement initiatives related to the administrative functions of the department. Positive and upbeat attitude combined with effective communication skills, Light physical effort (lift/carry up to 25 lbs. and process expense transactions in Workday/Foundation (purchasing, travel, LaCarte, etc. Organized large mailings and managed mailing lists, Worked with the public education coordinator to prepare for events and worked weekend events, Took minutes at monthly executive and board meetings, Prepared spreadsheets with all incoming vendor, customer and administrative invoices, Handled tracking and payments of invoices, Organized and maintained records on trustees and their alternate members for 35 communities, Performed all other tasks and projects given to me by the general manager. Reports daily and/or weekly sales information to the Division Office, Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift certificates/cards, postage and change (if applicable). Provides customers with duplicate copies of Form 1098-T. Administrative Coordinator Cover Letter Example + Tips Donât just find a job; find the right job with an effective administrative coordinator cover letter. ), Must be very organized and able to work independently and proactively with minimal supervision and use discretion and sound judgment in independent decision-making, Required excellent oral, written and interpersonal communication skills and a good understanding of internal relationships, Excellent time management skills and the ability to work well under pressure while handling multiple, shifting, and competing priorities, Invoice processing and oversight of all IT invoices and purchase orders, Research and resolve billing discrepancies, Provide ServiceNow administration including trouble-shooting, testing, and researching, Create and publish ServiceNow reports and dashboards, Communicate ServiceNow process changes, enhancements, and modifications, Provide AirWatch administration as needed, Maintain active licenses; track and audit mobile devices, Track copier leases and provide maintenance reconciliation, Order and maintain department supplies for copiers (toner & staples), Knowledge of Microsoft Office, with strong Excel skills, Detail-oriented and ability to prioritize and manage multiple tasks, Self-starter; able to perform duties independently in a fast-paced environment, Ability to interact with all levels including senior management, Strong time management, organizational and interpersonal skills, 2+ years college preferred (business emphasis) or additional relevant experience, Previous experience in data entry/reporting, database administration, or administrative/technical support preferred, Ability to prioritize and manage time/projects effectively, Demonstrated proficiency using all MS Office (Word, Access, Excel and PowerPoint) products, Knowledge and experience using database software and able to trouble-shoot systems problems, Ability to handle multiple deliverables and deadlines, Self-starter, proactive, and able to accomplish goals with little supervision, Team player with strong customer service skills, Demonstrated ability to communicate effectively over the phone and manage conflict effectively through distance relationship building, Fitness and/or wellness industry knowledge preferred, Detail conscious demonstrating a high degree of accuracy, Provide administrative support to training program leadership, Create, monitor and track documentation of all trainee educational activity including didactics, curriculum, evaluation, alumni information, etc., to ensure compliance according to American Psychological Association (APA) regulations, Ensure completion of application materials and maintain confidential applicant files, Schedule applicant interviews and coordinate âinterview days.â, Coordinate recruitment, website updates, onboarding and related activities, Works with Human Resources to ensure trainees are paid on time and accurately, Supervise reporting of vacation and sick leave balances, Supervise the organization, audio/visual needs, and catering for meetings, conferences, events, certificate luncheons, and graduation events, Initiate check requests, cash requests, purchase orders, and travel reimbursements related to program needs, May supervise and direct the activities of clerical/secretarial staff to ensure the accurate and timely completion of required responsibilities and special projects, Direct activities related to Psychology Section continuing education program in a manner consistent with maintaining APA sponsorship. Ensures that current personnel files contain applications, policy statements, etc. Support entire group reporting to executives including mail, distribution of documents, messages, booking meeting rooms, special events/activities, and setting up meetings, Extensive communication, both written and verbal with other departments, divisions and vendors. There are many types of resumes, and ways to format the document.Consider which options make the most sense for you. development) through to commercialisation and life-cycle management and working in collaboration with healthcare providers, regulatory authorities and payers, Shape portfolio and product strategies, providing strategic direction and commercial management of all TA assets, Supplement portfolio and capabilities through business development opportunities, Prepares documents and presentation materials; screens and responds to incoming correspondence, inquiries, and phone calls; drafts letters and official information releases, Manages the VP's appointments and schedules and makes travel arrangements to make best use of their time, Complete accurate monthly expenses reports for submission using internal expenses system, including approving direct reports' expenses following due diligence and in line with corporate guidelines and deadlines, Prepare and create purchase orders as needed for all payables to vendors, including approvals on behalf of VP and team, Gathers, compiles, verifies, and analyses information for the VP to use in documents such as memos, letters, reports, speeches, presentations, and news releases, Coordinates internal and external meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available, Able to set up meetings & teleconference calls using various types of technology, including: telepresence, video conferencing, teleconference, WebEx, etc... both domestic & internationally, Facilitates smooth communications between the VP and other executives, managers, vice presidents, direct reports and employees; and between the VP and external parties such as media, customers, and the public, Accurately transcribes, types, formats and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches and presentations) using Microsoft office, Accesses the VP's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources. 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